Bay2Gulf's full-service property management services span three primary areas: (1) Management & Marketing, (2) Maintenance & Repairs and (3) Accounting & Billing.
Bay2Gulf's property management fees are extremely competitive and vary depending upon the unique demands of a particular property. Fees are normally structured with a one-time nominal fee for onboarding tenants or properties into Rent Manager, our property management software system. Management fees are performance-based and are structured on a percentage of the monthly collections throughout the lease period. Rates may vary depending upon stabilization level of property, location, deferred maintenance and other factors. We strive to keep our rates as reasonable as possible while maintaining our business viability.
Yes. At Bay2Gulf Property Management, we pride ourselves on developing and maintaining satisfied clients and tenants. We encourage you to view some of our testimonials on our website. In addition, we will provide both client and tenant contacts that will share both their opinions and experiences in working with Bay2Gulf.
Bay2Gulf Property Management partners with property owners and investors to create a rewarding, cost-effective and seamless property management experience. We will handle the entire property management process for owners and investors, with the aim of removing its associated hassles and challenges. This gives you the freedom to live, work and play as you please. The core benefits of using a property management company are:
At Bay2Gulf, we know that any required maintenance on our properties can directly affect our tenants’ quality of life, their right to quiet enjoyment and their future decisions on lease renewal. Therefore, we provide prompt attention to all maintenance requests, while those classified as emergencies are placed on a fast track to closure. We have an extensive network of qualified, trusted vendors that support our demands 24/7/365. They have all been satisfactorily screened and have the required licensing and liability insurance to protect the property owner and investor. In addition, our Rent Manager software maintains a database that allows the owner and investor to view the status and complete record, including the cost of all maintenance activity that has been performed as well as all planned future activity.
The Bay2Gulf Property Management team recognizes the vital importance of having your property in peak working condition. At the beginning of each client relationship, we will recommend that property owners have their property professionally inspected by a licensed property inspector so that we can establish a baseline for maintenance and capital expenditures moving forward. Moving forward and with a collective agreement, we will recommend a schedule for regularly scheduled property inspections.
Yes. Owners are welcome to use their own vendors; however, they would be responsible for all associated costs, scheduling and management. Bay2Gulf Property Management has decades of relationships with trusted, skilled vendors across all service areas. However, we're always looking for new, capable vendor partners. Owners are encouraged to submit their vendor(s) information for review to become an approved Bay2Gulf Property Management vendor.
At Bay2Gulf Property Management, we recognize that a vacant property is not an income-generating property and every property/need is unique—so, it's important to build awareness quickly to fill those vacancies. We leverage our brokerage capabilities, Barkett Realty, to identify potential qualified tenants. Barkett Realty utilizes state of the art marketing technology to create individual Offering Memorandums, property-specific websites and then syndicates across all industry-recognized media (e.g. Zillow, MLS, LoopNet, Apartments.com, Catalyst and others). In addition, we leverage our award-winning marketing partner to create customized and holistic social media campaigns.
The Bay2Gulf team will leverage our collective property management, brokerage and appraisal experience to quickly, accurately and competitively price our clients' rental properties. Our goals are to maximize profitability and ROI for the owner and investor while quickly finding qualified, reliable tenants. We have a constant finger on the pulse of our industry, and more specifically, the trends that are shaping the Greater Tampa Bay Area's future growth. Ultimately, this knowledge qualifies us to find comparable properties, understand property value trends and set an appropriate rental price. We always ensure our clients are satisfied with the rental price we set before entering the market.
The property owner or landlord is responsible for paying applicable maintenance costs. At Bay2Gulf Property Management, we are happy to recommend one of our trusted vendors to handle the maintenance needs.
Yes. All bill payments are processed through Rent Manager, our property management software. The system electronically processes tenant payments, vendor bills and more. All financial transactions post in real time, keeping everything current.
All fees collected for applicant screenings are passed directly to the screening vendor by direct payment from the applicant when the application is submitted. In addition, all additional fee revenue passes directly to the owner through our third party processing companies, including PayLease, LeaseRunner and Zillow.
The responsibility of property insurance lies with the owner and investor. However, Bay2Gulf assists in determining that the proper level of insurance coverage is carried. We do carry both Errors & Omissions and Liability insurance policies.
Bay2Gulf recommends that owners and investors not only establish individual entities for their property holdings but that they also establish respective individual bank accounts for each entity. We use Rent Manager to handle all payment collection and processing, which allows the landlord to see all their banking activities through their online portal.
Bay2Gulf has a strong financial foundation with Rent Manager, our property management software. It offers a full suite of hundreds of financial reports, fully accessible online and on-the-go through your Owner portal login. Our reports are automatically generated monthly; however, we recognize you need the 'right' information how you need it and when you need it. All reports can be exported and saved to your personal computer. The collection includes standard reports such as Balance Sheet, Profit & Loss Reports, Rent Rolls, Vacancies...or whatever you need...when you need it.
At Bay2Gulf Property Management, our rent collection practices are practical yet firm. Rent is typically due on the first day of each month, but is lease-specific. All monies are processed in our property management software, Rent Manager. If rent is not deposited in Rent Manager from the tenant in a timely fashion, we engage the tenant. We are respectful, but recognize that paying rent in a timely fashion is one of the tenants’ core responsibilities.
Bay2Gulf collects all security deposits from tenants on your behalf and processes it with our property management software, Rent Manager, to your properties' bank account directly. We do not have direct access to your personal bank accounts. When it's time to return the security deposit to the tenant, we will make a strategic recommendation to the property owner based on a move-out inspection.